This proposal outlines two distinct strategic pathways – Focused Acceleration and Strategic Partnership – designed to achieve your target for Boiler World S.E.A. 2025.
Multilingual Capability & Our Approach
We recognize the value of multilingual communication in the diverse South East Asian market. We maintain access to a robust pool of multilingual talent (including Thai, Vietnamese, Mandarin, Filipino/Tagalog) alongside our core English-speaking team.
Transparency is key: While many in this pool have strong B2C communication skills, our proven training ensures they can adapt effectively to professional B2B event recruitment. We have successfully equipped agents for similar campaigns.
Our Plan B: Strategic Partnership model specifically includes the flexibility to integrate appropriately trained multilingual agents from this pool into the campaign *if and when* data suggests it will provide a strategic advantage, managed collaboratively through our partnership structure. Plan A focuses on core language efficiency.
Your Dedicated Expert Resource
Crucially, both Plan A and Plan B provide you with more than just a caller. You gain a dedicated telemarketing professional who is also proficient in advanced web scraping techniques and identifying/qualifying targeted B2B leads specifically relevant to the Boiler World S.E.A. event industry and your target audience.
This integrated expertise ensures that the outreach is not only persistent but also intelligent, constantly refining the target lists and focusing efforts on the most promising prospects, maximizing the efficiency and effectiveness of the campaign.
Select Your Growth Strategy: Charting the Course to 6,000 Attendees
Plan A: Focused Acceleration (Core Market Efficiency)
🎯Focus: Maximize speed & cost-efficiency via English & Filipino outreach.
📈Path: High-velocity, streamlined execution in core markets.
✅Value: Fastest deployment, optimal cost-per-registration within core languages, clear & direct execution model.
💡Best If: Budget optimization, speed-to-scale, and high-volume efficiency in Eng/Fil segments are top priorities.
💰Profile: Most Accessible Pricing (Starts ~₹43k / FTE / Mo | Est. 5-15+ FTEs Scaled)
Plan B: Strategic Partnership (Integrated & Agile Growth)
🤝Focus: Collaborative approach blending efficiency with strategic oversight & flexibility.
✅Value: Deeper strategic alignment, proactive optimization, dedicated partnership support, flexibility to leverage trained multilingual talent pool if needed.
💡Best If: You seek a close partnership, value strategic input alongside execution, desire enhanced insights, and want adaptability.
💰Profile: Partnership Value (Starts ~₹55k / FTE / Mo | Est. 6-18+ FTEs Scaled)
*FTE (Full-Time Equivalent) estimates represent the likely range needed at peak capacity under a phased scaling approach to meet the target volume. Final number determined collaboratively based on ongoing performance data.
Explore the detailed plan for your preferred strategy:
Regardless of the chosen strategy (A or B), achieving 6,000 verified in-person attendees requires a significant, sustained, and intelligent outreach effort over the 7-month runway. Our methodology focuses on:
Data-Driven List Segmentation & Targeting: Leveraging the expertise of your dedicated resource to refine and segment lists based on industry, role, geography, and potential interest signals identified through scraping and research.
Multi-Touch Cadence: Implementing a structured sequence of calls, personalized emails, and potentially LinkedIn outreach (where applicable) following our proven SOPs.
Compelling Scripting & Value Proposition: Crafting clear, concise messaging highlighting the key benefits of attending Boiler World S.E.A. 2025, tailored to different segments.
Consistent & Professional Follow-up: Ensuring timely and persistent follow-up with interested prospects according to the agreed cadence.
Detailed Tracking & Reporting: Meticulously logging all interactions, outcomes, and feedback in a shared system or CRM for full transparency and analysis.
Database Enrichment & Handover: Continuously updating contact information, gathering insights, and providing Orangebeak with a clean, enriched database asset upon campaign completion.
This adaptable timeline outlines key phases towards the November 2025 event date. We strongly recommend a phased approach to team scaling for both plans to ensure effective calibration, manage investment, and optimize performance:
Phase
Month(s) (Approx.)
Key Objectives & Activities
Recommended FTEs (Start of Month)
Rationale
Est. Cumulative Reg. Target*
Phase 1: Setup & Calibration
Month 1 (e.g., May '25)
Onboarding, System Setup, List Ingestion & Initial Segmentation (incl. initial scraping/targeting), Script Finalization, Agent Training, Initial Test Calling (1-2 weeks), Process Refinement.
3 - 5 FTEs (Core Lang focus)
Establish baseline metrics, refine targeting & scripts, gather initial data with manageable team size.
~150 - 300
Phase 2: Ramp-Up & Optimization
Month 2 (e.g., June '25)
Increase outreach volume (~50-75% capacity), analyze M1 data, optimize lists/scripts (ongoing scraping refinement), scale team based on performance & run rate, begin broader follow-up.
5 - 9 FTEs (Add 2-4 FTEs)
Scale efficiently based on proven tactics, start building momentum.
~600 - 1,000
Phase 3-5: Full Scale Outreach
Months 3-5 (e.g., July-Sept '25)
Operate at planned peak capacity (adjust based on M1/M2 data), maximize qualified contact volume and conversions, refine segmentation (continuous lead gen/scraping), implement full multi-touch cadence, sustain high volume, targeted re-engagement.
Full Team Size (Plan A Est: 5-15+) (Plan B Est: 6-18+) Final size determined by M2 review
Sustain high volume outreach, ensure goal progress, leverage full team, nurture leads, address segment pushes.
~4,200 - 5,500 (by end M5)
Phase 6: Pre-Event Push
Month 6 (e.g., Oct '25)
Focus on urgency, final highlights, re-engage leads, preliminary confirmation checks.
(Maintain Peak Team Size Initially)
Maximize final registrations, mitigate drop-offs.
~5,800 - 7,000
Phase 7: Final Push & Handover
Month 7 (e.g., Nov '25 - up to event)
Capture last-minute registrations, final confirmations, provide updates, prepare final database handover & report.
(Maintain Team Size initially, potentially taper)
Secure final attendees, provide accurate forecast, ensure smooth data transition.
Target: ~7,500+ Registrations
Total
7 Months
Target ~7,500+ Registrations
Scaled Team
Aiming for 6,000+ Verified In-Person Attendees (Post-Attrition)
~6,000+ Attendees
*Registration targets are estimates and depend heavily on list quality, proposition resonance, and market conditions. We will review progress weekly and monthly to adjust tactics and FTE scaling recommendations collaboratively for your chosen plan (A or B).
2. Outreach Volume & Conversion Funnel Estimates
Achieving approximately 7,500 registrations requires substantial outreach. Estimates below are based on benchmarks and plan characteristics, refined during Calibration. The inclusion of scraping/lead gen expertise aims to improve list quality and contact rates over time.
Est. Conversion Rate (Qualified Contact* to Registration):
Plan A: 5% - 8% (Emphasis on volume, boosted by targeted lists)
Plan B (SP): 6% - 10% (Blended approach, efficiency + quality boost from strategic oversight & expert targeting)
Required Qualified Contacts* (Conversations):
Plan A: ~94k - 150k contacts
Plan B (SP): ~75k - 125k contacts
Est. Contact Rate (Dial to Qualified Conversation): 10% - 15% (Targeting improvements aim to push this higher)
Est. Total Dials / Outreach Attempts Required:
Plan A: ~600k - 1.5M+ attempts
Plan B (SP): ~500k - 1.25M+ attempts
Estimated Agent Capacity (per FTE/month):
Plan A (Eng/Fil): ~3,400 - 3,800 dials (Focus includes list work)
Plan B (SP - Core focus): ~3,000 - 3,600 dials (Focus includes list work & strategy input; adjusts if multilingual talent integrated)
Required Team Size (Phased Peak Estimate):
Plan A: Peak 5 - 15+ FTEs
Plan B (SP): Peak 6 - 18+ FTEs
*Starting with 3-5 FTEs in Month 1 for calibration is crucial for both plans.*
*Important Assumptions & Dependencies:
List Quality & Augmentation: Success hinges on the initial list quality provided and the effectiveness of our scraping/enrichment efforts to improve targeting and contact rates.
Event Proposition resonance...
Conversion Rates are estimates... Plan B's rate assumes effective partnership management enhances performance.
Attrition Rate standard estimate...
Team Scaling assumes successful recruitment/training...
Multi-Channel support assumed...
4. Analytics & Strategic Follow-Up: Turning Data into Registrations
We believe in full transparency and continuous improvement. Our approach isn't just about making calls and sending emails; it's about understanding what works and optimizing for success. You gain clear visibility into campaign performance, ensuring we're on track to meet your 6,000 attendee goal.
Actionable Insights, Not Just Numbers:
You'll receive detailed analytics that provide a comprehensive view of the outreach funnel. Key metrics include:
List Performance: Effectiveness of different list segments, success rate of scraped vs. provided leads.
Lead Engagement & Response: Call Connection (pick-up, outcomes), Email Interaction (open/reply rates), Response Status (registered, callback, opt-out, etc.).
Conversion Performance: Registrations generated, Conversion Rate (contact-to-reg), Cost Per Registration (CPR), Conversion rates per segment/lead source.
Our Proven Follow-Up Cadence (The Engine Behind the Data):
This data constantly informs and validates our proven 3-Day Interval Standard Operating Procedure (SOP). This structured cadence keeps leads engaged consistently and professionally:
Standard Cadence (Initial / No Answer):
Day 1: Initial Call + Intro Email
Day 4: Follow-Up Call + Voicemail + Missed Call Email
Subsequent Follow-Up: Call → Targeted Follow-Up Email if missed.
Final Follow-Up: Final Call Attempt → Last Call Email.
The Feedback Loop: Data Informing Action
The analytics provide a crucial feedback loop, analyzed during our weekly/monthly reviews (more frequent/in-depth reviews in Plan B partnership tiers) to optimize timing, messaging, targeting (including refining scraping parameters), address challenges, and make informed decisions on scaling and strategy.
Weekly Performance Summaries: KPIs, progress, insights (Enhanced detail in Plan B, including list source performance).
Monthly Strategy Reviews: Comprehensive review, trend analysis, scaling decisions (Bi-weekly/Weekly option in Plan B Tiers).
Real-Time Dashboards: (Available in higher tiers of both plans).
Final Campaign Report: Full analysis, learnings, database overview.
5. Building a Solid Database Asset for Orangebeak
Beyond the attendee goal, this campaign builds a valuable, enriched database asset for Orangebeak's future SEA initiatives. The expertise of your dedicated resource in lead identification and qualification ensures this asset is highly relevant:
Comprehensive Logging: All outreach attempts, contacts, and outcomes meticulously recorded.
Detailed Dispositioning: Clear coding of lead status (Registered, Interested - Follow Up, Not Interested, Wrong Contact, etc.).
Information Updates: Corrections and additions to contact details (names, titles, emails, phone numbers) identified during calls or scraping.
Interest & Role Capture: Notes on specific areas of interest, job responsibilities, or pain points mentioned during conversations.
Opt-In/Out Management: Strict adherence to communication preferences and recording opt-outs.
Clean Final Handover: Delivery of a well-structured database with all gathered intelligence.
This plan executes the Focused Acceleration strategy, concentrating high-volume outreach primarily using English and Filipino speaking agents. It prioritizes speed, efficiency, and cost-effectiveness within these core language segments, enhanced by expert lead generation.
Per dedicated Full-Time Equivalent (FTE) agent per month. Designed for straightforward, high-volume execution with integrated lead expertise.
Core
₹43,000 / month
Per Dedicated Full-Time Agent
Dedicated Telemarketer (Scraping & B2B Lead Gen Expert)
Bilingual Capability (Eng/Fil focus)
Standard Call Logging & Tracking
Standard Scripting & Training
Weekly Activity Summary Report
Standard Onboarding
Email Support
Performance
₹66,000 / month
Per Dedicated Full-Time Agent
Dedicated Telemarketer (Scraping & B2B Lead Gen Expert)
Bilingual Capability (Eng/Fil focus)
Enhanced Agent Training & QA
CRM Integration Support
Basic Email Follow-up Capability
Detailed Weekly Analytics Report
Monthly Performance Review Call
Basic Online Reporting Dashboard
Standard Onboarding
Email Support
Recommended
Enterprise
₹101,000 / month
Per Dedicated Full-Time Agent
Dedicated Telemarketer (Scraping & B2B Lead Gen Expert)
Bilingual Capability (Eng/Fil focus)
All Performance Features
Dedicated Campaign Manager (5+ FTEs)
Advanced Real-Time Dashboard
Proactive A/B Testing & Optimization
Customized Reporting & Analysis
Bi-Weekly Strategy Calls (Optional)
Quarterly Business Reviews
Priority Support
Critical Note on Team Size & Total Investment (Plan A):
Achieving the target requires scaling. We recommend starting with 3-5 FTEs, scaling up to potentially 5-15+ FTEs at peak based on performance.
Total monthly investment = (Price per FTE) x (Number of Active FTEs).
Prices exclusive of applicable taxes. Setup fees may apply for complex integrations.
Plan B: Strategic Partnership Model (Integrated & Agile Growth) - Details & Pricing
This plan fosters a close working partnership, combining efficient core language outreach with enhanced strategic oversight, deeper analytics, and collaborative decision-making. It leverages your dedicated expert resource's scraping and lead gen skills within a flexible framework, allowing strategic adaptation and potential integration of multilingual talent to drive towards the goal together.
Per dedicated Full-Time Equivalent (FTE) agent per month. Tiers reflect increasing levels of strategic integration, support, and flexibility, all built upon the foundation of an expert resource.
Foundation Partnership
₹55,000 / month
Per Dedicated Full-Time Agent
Dedicated Telemarketer (Scraping & B2B Lead Gen Expert)
Bilingual Capability (Eng/Fil focus)
Standard Call Logging & Tracking
Standard Scripting & Training
Weekly Performance Snapshot Report
Monthly Check-in Call
Standard Onboarding
Email Support
Growth Partnership
₹80,000 / month
Per Dedicated Full-Time Agent
Dedicated Telemarketer (Scraping & B2B Lead Gen Expert)
Bilingual Capability (Eng/Fil focus)
Dedicated Partnership Manager (POC)
Enhanced Agent Training & QA
CRM Integration Support
Detailed Weekly Analytics & Insights
Bi-Weekly Strategy & Review Calls
Shared Online Performance Dashboard
Flexibility to integrate trained multilingual agents (Pool access, collaborative decision)
Standard Onboarding
Email Support
Recommended
Premier Partnership
₹120,000 / month
Per Dedicated Full-Time Agent
Dedicated Telemarketer (Scraping & B2B Lead Gen Expert)
Bilingual Capability (Eng/Fil focus)
All Growth Features
Senior Campaign Strategist Oversight
Advanced Real-Time Dashboard + Custom Views
Proactive A/B Testing & Optimization Cycle
Weekly Strategy & Performance Huddles
Customized Deep-Dive Reporting
Quarterly Strategic Business Reviews
Priority Support & Issue Resolution
Proactive guidance on resource allocation (incl. language mix & lead targeting strategy)
Critical Note on Team Size, Flexibility & Total Investment (Plan B):
Requires scaling, starting 3-5 FTEs (Eng/Fil focus + Lead Gen Expertise), potentially scaling to 6-18+ FTEs. Key value includes flexibility (Growth/Premier tiers) to strategically integrate trained multilingual agents based on data and joint decisions.
Total monthly investment = (Price per FTE) x (Number of Active FTEs). Integrated multilingual agents billed at the chosen tier rate.
Prices exclusive of applicable taxes. Setup fees may apply. Requires active client participation in strategic reviews.
Ready to Activate Your Chosen Strategy & Reach 6,000 Attendees for Boiler World S.E.A. 2025?
We are confident in our ability to execute either the Focused Acceleration (Plan A) or Strategic Partnership (Plan B) model – both powered by dedicated experts – to achieve your goals. Let's discuss your preferred strategy, finalize the details, and commence the journey to a successful event.